Plans of Care for Students with Anaphylaxis, Asthma, Diabetes and/or Epilepsy
In alignment with the Ontario Ministry of Education’s Policy/Program Memorandum No. 161 – Supporting Children and Students with Prevalent Medical Conditions (PPM 161), Ontario schools are required to have individual Plans of Care in place for students with each of the following prevalent medical conditions:
- Anaphylaxis;
- Asthma
- Diabetes
- Epilepsy
PPM 161 directs that Plans of Care are to be created, reviewed, and/or updated by parents/guardians in consultation with the principal or vice-principal during the first thirty school days of each school year and, as appropriate, throughout the school year when a student is newly diagnosed with a prevalent medical condition.
If your child has been diagnosed with anaphylaxis, asthma, diabetes, and/or epilepsy, please complete the following steps by October 1st to ensure the required Plan(s) of Care are established for your child.
STEPS FOR PLAN OF CARE DEVELOPMENT
STEP 1: Inform the school.
Inform the school if your child has been diagnosed with a prevalent medical condition.
STEP 2: Initiate, complete and submit the required Plan(s) of Care for your child using the Board’s Aspen Parent/Family Portal. Once your child’s medical condition(s) are on file at the school, initiate the required condition-specific Plan(s) of Care and complete and submit the following online forms for each Plan of Care:
i) the Annual Request and Consent for Administration of Interventions & Emergency Medication Digital Form;
and,
ii) the Plan of Care Digital Form.
Need Help?
The following resources provide information and guidance for completing and submitting a Plan of Care through the Board’s Aspen Parent/Family Portal:
How to Complete and submit a plan of care in HWCDSB's Aspen Parent/Family Portal
Getting Started - Accessing the Aspen Parent/Family Portal
Initiating, Completing, and Submitting the Plan of Care
Accessing and Printing Your Child's Active Plan of Care
STEP 3: Submit required Physician/Nurse Practitioner Authorization for the Administration of Emergency Medication Form(s) to the school’s main office.
Arrange to have your child’s physician or nurse practitioner complete the appropriate Physician/Nurse Practitioner Authorization for the Administration of Emergency Medication Form(s) for your child’s prevalent medical condition(s) and submit the completed form(s) to the school’s main office when:
i) the school is first informed of your child’s prevalent medical condition; and,
ii) there are changes to your child’s condition and/or medication
Anaphylaxis Physician/Nurse Practitioner Form
Asthma Physician/Nurse Practitioner Form
Diabetes Physician/Nurse Practitioner Form
Epilepsy Physician/Nurse Practitioner Form
STEP 4: Provide medication(s) and supplies for use at school. Parents/guardians are responsible for providing all required emergency medication(s) and medical supplies for use at school. Please bring required medication(s) and medical supplies to the main office.